StaffMate Online has partnered with professional app development firm DXY (portfolio: FedEx, Goodyear, Cleveland Museum of Art, Energizer, American Greetings and The Cleveland Clinic) to create what is shaping up to be the industry's most impressive iOS & Android apps.

At the core of this offering will be a state-of-the-art timeclock with both geofencing and loss of network technology. Record and Control when & where your employees clock in and, if your event is on a hillside on a lake without any type of service, our app's loss of network capability will store the timeclock punches for transmission when data access is restored.

Further, the addition of push notifications will allow StaffMate Online to release additional tools that promise to blow the lid off of traditional event based staff scheduling.

StaffMate Online's intelligent SMS service automatically & reliably texts shift reminder information to each consenting employee the evening prior to each shift for which they are scheduled. More importantly, our intelligent message processing interface receives and stores network carrier (Verizon, AT&T, Sprint, T-Mobile, etc.) delivery status confirmations complete with date, time and message contents.

For the employee, mobile phone verification and providing consent is an intuitive process and each employee has full control over his or her consent and can confirm or revoke consent at any time.

In our opinion, SORTS is quite simply the most powerful employee filtration feature on the planet. SORTS allows you to create custom filters with custom options.

SORTS can be multi-option (i.e. Gender: Male, Female, Undisclosed) or CompEntry (i.e. Preformance Rating: Value). Further, you can make certain SORTS "Admin-Only" assignable & editable (like Performance Rating) and make other SORTS "Employee" assignable & editable (like Gender).

Use any and all SORTS, in combination with other robust StaffMate Online features, to filter staff to just those employees to whom you want to offer certain opportunities.
JUMP TO PINPOINT STAFF SELECTION

You may be the type of person who wants their employees to be able to manage their own availability or you might be the type of person who wants those requests to come through you for you to manage. With StaffMate Online, that choice is yours: enable employee management or retain control for yourself.

Either way, the availability calendar allows for single-click Day Available or Day Off selection and allows for an unlimited number of partial day availabilities (i.e. 5am-10am, 1pm-5pm & 7pm-12am). When it comes time to schedule staff for an event, use employee availability, in combination with SORTS and other robust StaffMate Online features, to filter staff to just those employees to whom you want to offer certain opportunities.
JUMP TO PINPOINT STAFF SELECTION

IMAGINE THE POWER: Let's say you wanted to display all of the male bartender employees, available between 5pm & 10pm, who are preferred at "Venue X", who live on the north end of town, who have reliable transportation, who own their own bar kit, are Serv-Safe certified and have a current performance rating greater than 85 and then list those in order of who has the least number of hours to those who have most hours scheduled already for that week.

Submit and voila!

The 10 matching employees are instantly displayed and now you can choose to which of them you should offer the positions you have available.

With StaffMate Online's Pinpoint Staff Selection, this awesome power is literally at your fingertips.

StaffMate Online created the catering industry's very first integration with catering management software more than a decade ago and it's still going strong today!

Now we are proud to announce that we will be working with our partners, once again, to take our interface to incredible new levels of functionality, efficiency and cross-platform engagement!

Securely transmit event information and staffing requirements from partners to StaffMate Online with just a click of your mouse. And soon, seamlessly transmit information back and forth to keep both programs current with the latest event details!

With StaffMate Online, you have the ability to mark employees as Preferred or Restricted for each of the Clients and Venues you maintain within your account to ensure the best matches for each event you staff. In coming months, this feature will be permanently infused into the staff scheduling process so that, just like with SORTS and Employee Availability, you will be able to utilize these classifications to instantly filter potential staff to just the right choices for each Event, Client & Venue!

Just imagine being able to instantly whittle your employees down to display all of the female server employees, available between 3pm & 11pm, who are preferred at "Venue Z", who live near downtown, who have reliable transportation, are Serv-Safe certified and have a current performance rating greater than 85 and then list those in order of seniority.

With StaffMate Online, this power is right at the tips of your fingers.

Export both Schedules and Payroll into Excel spreadsheets for manipulation and import into payroll and/or timeclock processes and devices. We will work with you to create the export that works best for your current platform.

Moreover, with the pending winter release of our brand new iOS & Android apps with sophisticated timeclock functionality, we are coding interfaces for the StaffMate Online timeclock to "one-click" sync with popular payroll software and services like ADP™ and Paychex™.

Publish to all staff, publish to one or more levels of staff, use SORTS, Availability, Client/Venue Preferences and other powerful features to filter staff to just the perfect staff for each event.

Publish the event to some staff one day, more staff a few days later and then publish to the rest of your staff after those initial rounds.

StaffMate Online also boasts the ability to Queue publishing so that you can choose to which employees you want to publish an entire week's worth of events and then publish them all at once. This is a perfect solution for those who like to "time" their opportunity releases or those who wish to take advantage of employee attention span all in one sitting per week.

Use all of the robust StaffMate Online filtering features to ensure you are publishing each event to the perfect staff for that event.
JUMP TO PINPOINT STAFF SELECTION

Emergency Contact and Medical Information is one of those things that fly under the radar until a circumstance arises for which having that information is vital. With StaffMate Online, we allow employees to enter vital medical contact information so that, should the need arise, the on-site supervisor can quickly locate the necessary information to pass on to medical professionals and know who to contact on behalf of the employee.

This is one of those little things that makes StaffMate Online even more valuable when it's needed.

Each one of our overwhelming number of reports allow you to select which fields you want to display, in which order you want the results listed and allow you to choose the report for one, several or all employees, events,clients, or venues. The reports are highly customizable and getting better as we add functionality.

For example, with this winter's release of our brand new iOS & Android apps with the timeclock feature, the schedule and payroll exports will become more powerful and will be supplemented with "one-click" syncing to popular payroll services like ADP™ and Paychex™.

With a brand new calendar, line-item and mobile optimized view design for Employees rolled out, we are now turning our attention to a brand new Admin calendar for 2018! The new calendars are full screen, easier to see (even on mobile devices), they boast incredibly fast and useful filters and print-optimization (for those who still like a printed calendar).

Now with these underlying design and functionality enhancements, additional incredible and exciting features are in the development pipeline to take advantage of the new interface, so stay tuned!

Store Attire/Uniform descriptions within StaffMate Online and then simply choose the designated Attire option for each event you schedule from the drop down list of attire options that you created and manage. An enhancement due out this winter will deliver the ability to upload several photos for each uniform description so soon your employees will not only be able to read the Attire description but also be able to see how to properly wear that Attire/Uniform ensemble.

Enter a Google Maps Embed Code into the Favorite Venue or Event Map Field and the map becomes instantly embedded for employees to view, interact and plot directions. You review the maps to ensure accuracy and then you place the link directly into StaffMate Online so that you are certain the map is representative of the correct location.

Don't want to spend that amount of time for something you think the employees should be responsible? That's ok too. By taking the address you already have entered for that venue, StaffMate Online will pull up an embedded Google Map (as Google interprets the address you have entered) and employees will see it clearly marked as "Not Admin Reviewed" so that they are aware that ensuring direction & map accuracy for this event is their responsibility.

Is there another map service you prefer or does the venue already have a detailed "Directions Page" on their website? Enter that website address instead and StaffMate Online will default to whatever you entered for that event.

Any way you wish to go, StaffMate Online has you covered.

Even with the ubiquitousness of the Internet, there are still those who shy away from technology and for those people, StaffMate Online created the Event Notification Call List. Each time you perform a function that would normally initiate an email, push notification or text message and the receiving party does not have the tools necessary to receive such notifications, their name, number and shift action are noted on the Event Notification Call List.

Use this list to call those who do not have or do not check their email, those who do not like apps, those who just won't consent to text messages. Additionally, when we send out SMS text shift reminders to consenting employees the evening prior to each event for which they are scheduled, very rarely but sometimes, one message may not make it's intended destination.

But, StaffMate Online's sophisticated script retrieves and stores delivery status updates from the carriers (Verizon, AT&T, T-Mobile, Sprint, etc.) for each and every text message shift reminder we send. If one fails, you'll see it on the Event Notification Call List so that you can call that employee on event day to make certain they have remembered their obligation.

StaffMate Online is just plain smart.

StaffMate Online has also created an Opt-In Employee Directory available for you to enable on your account if you see fit. When you enable this feature, employees can decide for themselves if they wish to be part of the peer directory and, if so, what pieces of specific information they wish to share with or hide from others.

Use this for ridesharing, shift coverage or just for social networking, the employee directory is useful while maintaining privacy control.

Day Notes allow the Admin the opportunity to communicate important date-specific information to employees directly on their event calendars. You may want to announce the company picnic or let employees know that a certain day is an "All Hands On Deck" day. Whatever the message is, Day Notes are a convenient and easy way to pass along the information.

Broadcast Emails give you the power to create and send hand-typed emails to One, SOme or All of your Employees. Add an attachment, send to just Blackjack Dealers or Bartenders, send to other Full Admins, send to all of your Level 1's or select a few names. Send a broadcast email to all of the employees scheduled to work a particular event.

Recognize employee birthdays, get reminded of upcoming "employee review" dates, create automated reminders for anything, search staff, venues, clients and event from one simple search box, copy events from one day to another day or a series of consecutive days, enter Staffing Agencies so that you can use them as placeholders for shifts you outsource, etc. There is a lot to love about StaffMate Online and now is a great time to enroll in our 21 Day Free Trial!